Office

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An office is a space where the

carry out their functions.

In

system evolved.

History

The word "office" stems from the Latin "

]

Offices in classical antiquity were often part of a palace complex or a large temple. There was often a room where

]

Middle Ages

The High Middle Ages (1000–1300) saw the rise of the medieval chancery, which was the place where most government letters were written and laws were copied within a kingdom. The rooms of the chancery often had walls full of pigeonholes, constructed to hold rolled-up pieces of parchment for safekeeping or ready reference. This kind of structure was a precursor to the modern bookshelf. The introduction of the printing press during the Renaissance did not impact the setup and function of these government offices significantly.^{[citation needed]}

Medieval paintings and tapestries often show people in their private offices handling record-keeping books or writing on scrolls of parchment. Before the invention of the printing press and its wider distribution, there was often no clear cultural distinction between a private office and a private library; books were both read and written at the same desk or table, as were personal and professional accounts and letters.

During the 13th century, the English word "office" first began to appear when referring to a position involving specific professional duties (for example, "the office of the....") Geoffrey Chaucer appears to have first used the word in 1395 to mean a place where business is transacted in The Canterbury Tales.^{[citation needed]}

As mercantilism became the dominant economic theory of the Renaissance, merchants tended to conduct their business in buildings that also sometimes housed people doing retail sales, warehousing, and clerical work. During the 15th century, the population density in many cities reached a point where merchants began to use stand-alone buildings to conduct their business. A distinction began to develop between religious, administrative/military, and commercial uses for buildings.^[2]

The emergence of the modern office

The first purpose-built office spaces were constructed in the 18th century to suit the needs of large and growing organizations such as the

]

The East India House was built in 1729 on Leadenhall Street as the headquarters from which the East India Company administered its Indian colonial possessions. The Company developed a very complex bureaucracy for the task, necessitating thousands of office employees to process the required paperwork. The Company recognized the benefits of centralized administration and required that all workers sign in and out at the central office each day.^[4]

As the

dramatically grew in size and complexity. Increasingly large number of clerks were needed to handle order processing, accounting, and document filing, and these clerks needed to be housed in increasingly specialized spaces. Most of the desks of the era were top-heavy and had a cubicle-like appearance, with paper storage bins extending above the desk-work area, offering workers some degree of privacy.

The relatively high price of land in the central core of cities led to the first multi-story buildings, which were limited to about 10 stories until the use of

to allow light into the complex and improve air circulation.

20th century

By 1906,

National Archives, United States

However, by the midpoint of the 20th century, it became apparent that an efficient office required more privacy in order to combat tedium, increase productivity, and encourage creativity. In 1964, the

Offices in Japan have developed unique characteristics partly as a result of the country's unique business culture. Japanese offices tend to follow open plan layouts in an 'island-style' arrangement, which promotes teamwork and top-down management.^[7] They also use uchi-awase (informal meetings) and ringi-sho (consensus systems) to encourage input on policies from as many groups throughout the office as possible.^[8]

Office spaces

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The main purpose of an office environment

, can provide a simple solution and provide all of the former types of space.

Workspaces

Workspaces in an office are typically used for conventional office activities such as reading, writing, and computer work. There are nine generic types of workspaces,^{[according to whom?]} each supporting different activities.

• 
  Open office
• 
  Team space
• 
  Cubicle

Open office: an open workspace for more than ten people; suitable for activities that demand frequent communication or routine activities that need relatively little concentration.

Team space: a semi-enclosed workspace for two to eight people; suitable for teamwork which demands frequent internal communication and a medium level of concentration.

Cubicle: a semi-enclosed workspace for one person; suitable for activities that demand medium concentration and medium interaction.

Office Pod: ideal for fostering privacy in today's bustling open-plan offices. It provides a cost-effective and efficient way to ensure privacy and continuity during conversations, calls, and video conferences.

• 
  Private office
• 
  Shared office
• 
  Team room

Private office: an enclosed workspace for one person; suitable for activities that are confidential, demand a lot of concentration, or include many small meetings.

Shared office: a compact, semi-private workspace designed for two or three individuals, facilitating both focused work and small group collaboration.

Team room: an enclosed workspace for four to ten people; suitable for teamwork that may be confidential and demands frequent internal communication.

• 
  Study booth
• 
  Work lounge
• 
  Touch down

Study booth: an enclosed workspace for one person; suitable for short-term activities that demand concentration or confidentiality.

Work lounge: a lounge-like workspace for two to six people; suitable for short-term activities that demand collaboration and/or allow impromptu interaction.

Touch down: an open workspace for one person; suitable for short-term activities that require little concentration and low interaction.

Meeting spaces

Meeting spaces in an office typically use interactive processes, be they quick conversations or intensive brainstorming. There are six generic types of meeting spaces,^{[according to whom?]} each supporting different activities.

• 
  Small meeting room
• 
  Large meeting room
• 
  Small meeting space

Small meeting room: an enclosed meeting space for two to four people; suitable for both formal and informal interaction.

Large meeting room: an enclosed meeting space for five to twelve people; suitable for formal interaction.

Small meeting space: an open or semi-open meeting space for two to four persons; suitable for short, informal interaction.

• 
  Large meeting space
• 
  Brainstorm room
• 
  Meeting point

Large meeting space: an open or semi-open meeting space for five to twelve people; suitable for short, informal interaction.

Brainstorm room: an enclosed meeting space for five to twelve people; suitable for brainstorming sessions and workshops.

Meeting point: an open meeting point for two to four people; suitable for ad hoc, informal meetings.

Support spaces

Support spaces in an office are typically used for secondary activities such as filing documents or taking breaks. There are twelve generic types of support spaces,^{[according to whom?]} each supporting different activities.

• 
  Filing space
• 
  Storage space
• 
  Print and copy area

Filing space: an open or enclosed support space for the storage of frequently used files and documents.

Storage space: an open or enclosed support space for the storage of commonly used office supplies.

Print and copy area: an open or enclosed support space with facilities for printing, scanning and copying.

• 
  Mail area
• 
  Pantry area
• 
  Break area

Mail area: an open or semi-open support space where employees can pick up or deliver their mail.

Pantry area: an open or enclosed support space where employees can get refreshments and where supplies for visitor hospitality are kept.

Break area: a semi-open or enclosed support space where employees can take a break from their work.

• 
  Locker area
• 
  Smoking room
• 
  Library

Locker area: an open or semi-open support space where employees can store their personal belongings.

Smoking room: an enclosed support space where employees can smoke a cigarette.

Library: a semi-open or enclosed support space for reading books, journals and magazines.

• 
  Games room
• 
  Waiting area
• 
  Circulation space

Games room: an enclosed support space where employees can play games, such as pool or darts.

Waiting area: an open or semi-open support space where visitors can be received and wait for their appointment.

Circulation space: support space which is required for circulation on office floors, linking all major functions.

Lactation rooms are also support spaces that are legally mandatory for companies in the United States, as of the 2010 Patient Protection and Affordable Care Act.^{[citation needed]}

Office structure

TradeMe offices, above NZX

, Wellington, New Zealand

There are many different ways of arranging the space in an office. Managerial styles and the culture of specific companies are important factors in how office space will ultimately be used. One example of diverging office layout philosophies concerns how many people will work within the same room. At one extreme, each individual worker might have their own room; at the other extreme, a large

]

According to research, open-plan offices are associated with increased stress, a rise in electronic communication, a 70% decrease in face-to-face interactions, a 25% uptick in negative moods, and up to a 20% drop in productivity due to distractions. In contrast, post-pandemic trends are favoring private "cell-office plans," which address health precautions and have been reported to enhance productivity by up to 22%.[10]^[11][12]

Office buildings

neo-futuristic architecture at Apple Park in Cupertino, California, United States

While offices can be set up in almost any location and in almost any building, some modern requirements for offices make this more difficult. These requirements can be legal (such as sufficient light levels) or technical (such as requirements for computer networking). Other needs, such as security and layout flexibility, have prompted the creation of special

which contains spaces mainly designed to be used for offices.

The primary purpose of an office building is to provide a workplace and working environment primarily for administrative and managerial workers. These workers usually occupy set areas within the office building, and usually are provided with desks, PCs and other equipment they may need within their areas.

An office building may be divided into sections for different companies, or it may be dedicated to one company. In either case, each company will typically have a reception area, one or several meeting rooms, singular or open-plan offices, and service rooms such as restrooms.

Many office buildings also have kitchen facilities and a staff room, where workers can have lunch or take a short break. Some office spaces are now also serviced office spaces, allowing for those occupying a space or building to share facilities.

Office and retail rental rates

Rental rates for office and retail space are typically quoted in terms of cost per floor-area–time, usually cost per floor-area per year or month. For example, the rate for a particular property may be $29 per square-foot per year ($29/sq. ft/yr) or $290 per square-meter per year ($290/m²/yr).

In many countries, rent is typically paid monthly, even if usually discussed in terms of years.^{[citation needed]}

Examples:

• A particular 2,000 sq. ft space is priced at $15/sq. ft/yr, ultimately costing (2,000 sq. ft) × ($15/sq. ft/yr) / (12 mo/yr) = $2500 per month
• A particular 200 m² space is priced at $150/m²/yr, ultimately costing (200 m²) × ($150/m²/yr) / (12 mo/yr) = $2500 per month

In a gross lease, the rate quoted is an all-inclusive rate. The renter pays a set amount of rent per time and the landlord is responsible for all other expenses, including payments for utilities, taxes, insurance, maintenance, and repairs.

The triple net lease is one in which the tenant is liable for a share of various expenses such as property taxes, insurance, maintenance, utilities, climate control, repairs, janitorial services and landscaping.

Office rents in the United States are still recovering from the high vacancy rates that occurred in the wake of the 2008 depression.^[13]

Grading

The Building Owners and Managers Association (BOMA) classifies office space into three categories: Class A, Class B, and Class C.^[14] According to BOMA, Class A office buildings have the "most prestigious buildings competing for premier office users with rents above average for the area." BOMA states that Class A facilities have "high-quality standard finishes, state of the art systems, exceptional accessibility and a definite market presence." BOMA describes Class B office buildings as those that compete "for a wide range of users with rents in the average range for the area." BOMA states that Class B buildings have "adequate systems" and finishes that "are fair to good for the area," but that the buildings do not compete at the same price rates as Class A buildings. According to BOMA, Class C buildings are aimed towards "tenants requiring functional space at rents below the average for the area."^[15] The lack of specifics allows considerable room for pushing the boundaries of these BOMA categories. Oftentimes, they are further modified by adding the plus or minus sign to create subclasses, such as Class A+ or Class B-.^[16]

See also

References

Further reading

• Adams, Scott (2002). What do you call a sociopath in a cubicle? (answer, a coworker). Kansas City, Missouri: Andrews McMeel Pub.
• Duffy, Francis; Cave, Colin; Worthington, John, eds. (1976). Planning Office Space. London: The Architectural Press Ltd.
• Klein, Judy Graf (1982). The Office Book. New York: Facts on File Inc.
  ISBN 9780871964991
  .
• van Meel, Juriaan; Martens, Yuri; van Ree, Hermen Jan (2010). Planning Office Spaces: a practical guide for manager and designers. London: Laurence King Publishing.
• Saval, Nikil (2014). Cubed: A Secret History of the Workplace. Doubleday.
• Roderick, Ian (2016). "Representing affective labour and gender performativity in knowledge work: a multimodal critical discourse analysis".
  doi:10.1558/genl.v10i3.32040
  .

External links

Wikimedia Commons has media related to Offices.

• Early Office Museum